What does manager’s average day look like? It usually consists of all kinds of meetings: status meetings and project briefings, development calls and updates from employees. Are those meetings really that necessary? Someone would say yes while I think they are pretty pointless.
And don’t even get me started on all the paperwork routine that takes hours to deal with. So why wasting day after day on one status meeting after another when there are so many project management solutions that allow you to save time and track your team activities and tasks in real-time?
Human resources specialists will be the first to appreciate project management software since they have to deal with a lot of data and repeat the same manual processes over and over on daily basis. And with an effective project management tools setting up such necessary hr department activities as hiring, vacation request processing, quitting and firing will be much easier.
So if you are one of those people who have meeting-crowded calendar and you are tired of constant paperwork and using multiple online solutions for different purposes, hr management software will help you deal with these problems.
If you want to manage your employees effectively, the first thing you should do is to prioritize tasks and set reasonable deadlines.
That’s pretty obvious, isn’t it? But the next step is to let your team know about new tasks, and that is where time-sucking black hole appears and the question “how do I do that in a way that is not incredibly time-consuming?” becomes urgent as ever. The problem with meetings and phone calls is that they take quite a lot of time: you should explain the task to every team member and answer all the questions.
And even if your team is overall quick on the draw there is always that one person who has a ton of specifying questions that only prolong the meeting. And that meeting wasn’t even necessary in the first place! You could create and assign tasks with the help of one of a thousand of project management solutions that are available on the market.
The main perk of using project management software is that from now on you will be able to process a lot of tasks automatically. For instance, if a hr manager needs to submit a vacation request, all they have to do is pick an item “Vacation Request” and it will set the workflow in motion. The system will assign tasks to the responsible specialists and the request will be processed automatically.
With project management software employees involved in the process get notifications at each step, meaning your request can’t be remain unprocessed or inappropriately submitted. And you wouldn’t have to call the assignees or arrange another meeting and put the team off work.
With project management solution you will be able to keep all the information about your employees in one application and have access to it anywhere any time since all the data is stored within a cloud.
As you can see, with project management software you will have an opportunity to track tasks in real time, collaborate with your team without dozens of unnecessary meeting and get instant access to any information you might need. The system not only helps you create and assign tasks with a couple of clicks and track them, it also allows you to communicate with your team within one system.
Comindware workflow software, for instance, has a feature that allows attaching all sorts of files right to the assigned task. While assigning task you can attach video and audio files, documents and templates that the assignees might find useful while executing their tasks. Note that such feature is especially important if your company works with freelancers from time to time.
Author Bio:
Hi, my name’s Jannet Sparts and I’m working as an editor of Online Issues. I write for several blogs sharing my experience and observations. I have worked as a project manager in several companies. So I have tried different PM tools, human resources program, including tracker and task management software solutions. For the moment PM software is my primary field of interest.
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